Document storage

Archiving | 21.06.13

If the office is becoming a little top heavy with documents and files and you feel that a  clear out is the only answer, why not consider self storage? After all, with many legal or financial documents, it’s not just a case of filing them under B for Bin! Many documents need to be kept for a certain length of time. You never know when you might need that spread sheet or report. Solicitors and accountants, in particular, are required by law to hold on to certain documents.

If you do consider using a storage centre for your document storage, it would be wise to consider how you can best store your documents and files. Not only do you need to ensure that they are properly marked, but neat and tidy boxes will mean less space required.

Here are some simple tips on document storage

  • Make sure you archive just the necessary documents. Not only will this save you space, but if you are paying for professional storage, it will save you money too.
  • Before archiving information, take out all duplicate copies and unnecessary paper and recycle them, again saving space and money.
  • By using archive boxes with dividers, the need to include four lever arch files is removed. The resulting space saving of up to 25% per archive box means storing three boxes instead of four.
  • Pack the boxes neatly in order to maximise the space. It is also wise to put the dates on the boxes so you know when the documents can be disposed of. It will help you keep track.

Here at Space Centre Self Storage we store documents for a number of clients, in our secure damp-free units. We find that clients such as solicitors and accountants are only too happy to rid their office of important documents to create more space.

Co director of Space Centre Self Storage, Lucinda Dangerfield said; “Our individual self storage units are locked with a high security padlock to which you hold the only keys.

The storage containers come in a range of sizes to suit your needs and are available on a long term or temporary storage basis. We can also help reduce your existing document storage costs.

As a company, we specialise in budget storage and all kinds of furniture storage as well as cheap storage for your documents. If you would like to find out more about our secure storage service, or would like some advice, contact us through the website or look us up LinkedIn.

Not sure how much space you will need?

If you would like to talk to a member of staff about your requirements contact your local branch.

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